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Assistant Project Manager - Commercial Construction

Position Summary:

 

The Project Engineer is responsible for assisting the Project Manager with administrative duties associated with the project, material releases, vendor follow-up, coding invoices for A/P, routine correspondence, field dimensioning, change orders, submittals and labor and delivery schedules.

Duties & Responsibilities:

  • Update Things-To-Do List with the Project Manager for work that is outstanding.
  • Develop a time schedule and priority list for work to be accomplished.
  • Record all applicable information in Project Control/Document Control System with target dates for completion of tasks; review with Project Manager on a biweekly basis.
  • Review Job Costs with Project Manager on a monthly basis.
  • Review Project Specification for shop drawings submittal requirements and prepare transmittals and shop drawings.
    • Review the shop drawings against the architect’s plans and specifications and discuss any discrepancies you find with the Project Manager.
    • Make sure the submittal package includes the required number of shop drawings per the specifications, color selection samples on anything requiring color selections, sink and fixture schedules with catalog cuts, and utility service schedules.
    • Follow up with the general contractor or owner for performance dates on return of submittal and notify Project Manager if these dates slip.
  • Assist with draft of Sequence of Operations letter, Manpower Loading Schedule, and Schedule of Values.
  • Discuss and review with the Project Manager prior to mailing them to customer.
  • Review shop drawings when they are returned from general contractor or owner for compliance to our estimates and scope of work.  Discuss any changes with the Project Manager:
    • Discuss with the Project Manager and determine if the project can be released or requires re-submittal.
    • If there is additional information required to release the project, obtain and follow up until the information is received.
  • Prepare transmittal, submittals and release checklist for release to vendors for manufacturing:
    • Make certain the vendor is notified to release their equipment for manufacturing and specify a shipment date to allow the project to complete with our sequence of operations.
    • Discuss any deviations with Project Manager on possible dates which may slip or the performance of ISEC, general contractor or owner has delayed the reasonable lead-time of the vendor.
    • Prior to releasing orders, verify quantities of buy-outs against final approved shop drawings and architectural drawings.  If there are discrepancies, discuss with Project Manager and, if necessary, issue appropriate change orders and purchase orders to provide correct quantities for shipment to the job.
  • Schedule shipments of materials to warehouse or jobsite in accordance with PM.
  • Obtain sets of final installation drawings as required and transmit to the general contractor and to the field file for ISEC installation.
  • Assist Project Manager in preparing quotations for owner or general contractor request for changes.  Obtain quotes from manufacturer and assemble all necessary information for labor estimate sheet, project bid record, and change order summary pricing.
  • Detail packing list and acknowledgements, which are received from vendors against shop drawings and schedules.  Verify the quantity they are acknowledging is what’s required on the job and notify the vendor and Project Manager of any discrepancies.
  • Obtain the necessary documentation for freight claims from installers and freight companies.  Reorder the necessary materials, which have been damaged or lost.
  • Maintain a Shortage and Reorder Status Report for each project.  Provide a copy to Field Supervisor biweekly and update with information returned.
  • Document all shortages, engineering errors, lost items, damaged items or any materials necessary to finish the job with the vendor.  Discuss with Project Manager regarding back charges to vendors and labor impact.
  • Prepare operation and maintenance manuals, guarantees and submit in accordance with specification requirements on each project.
  • Schedule project for punch list with Project Manager when the job is substantially complete.  Follow up with Field Supervisor to make sure the punch list is finished.  This means going to the job and checking each item on the list.
  • Discuss anything identified as involving potential cost, potential performance or customer relationships with Project Manager.
  • Assist Project Manager in preparing monthly billing on all projects.
  • Assist Project Manager in preparing Cost Projections every month.
  • Assist PM with weekly logs:
    • Room Status report
    • OIL
    • CTC management
    • Manpower schedules
    • Weekly staff meeting agenda
    • COP Log

Safety Responsibilities- Manage and implement ISEC Safety requirements:

  • Promote a positive atmosphere for safety excellence committed to the Safety Promise.
  • Coach employees who need improvement and assign work to only those employees trained and qualified to perform the task.
  • Ensure all recognized safety deficiencies are promptly corrected.
  • Report all injuries and incidents to Managers and Safety Department.
  • Planning and coordinating deliveries to the job following safe and best practices.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

 

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

  • Bachelors Degree in Construction Management

Minimum Qualifications

Education/Experience

  • Bachelors Degree in related field or High School Diploma with at least 5 years of relevant construction industry experience.  Or, at least 2 years of College in a related field plus 2 years relevant experience as a Project Coordinator, Estimator, Purchasing Agent; in a construction related field.

Knowledge/Skills/Abilities      

  • Detail oriented
  • Computer skills
  • Comfortable with a fast paced schedule
  • Good organization, communication, and analytical skills

***Unsolicited resumes will not be considered***

Company Profile:

Established in 1967, ISEC, Inc. is a leading national prime trades contractor for specialty building interiors and equipment. Our core values: commitment to customer, integrity, respect, safety, and teamwork are the cornerstone of our business.  We provide innovative solutions to projects involving general trades, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment. This diverse capability allows us to participate in a variety of complex commercial trade packages.

A $250 million a year business, we are an employee-owned company.  Headquartered in Greenwood Village, CO, we have regional offices near Seattle, Portland, Sacramento, San Francisco, Phoenix and DC; as well as in San Diego, LA, Houston, San Antonio and Tampa. With close to 1,000 construction professionals and craftsmen, we are a great place to grow your career.

ISEC is a tobacco/smoke/drug free company, an Equal Opportunity / Affirmative Action Employer and supports workplace diversity. Veterans and Disabled candidates are encouraged to apply.

For more information on ISEC, or to review our FMLA notice, please visit our web site: www.isecinc.com.

 

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