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Construction Operations Coordinator

Position Summary

The Operations Coordinator is responsible for assisting the Operations Manager & multiple Project Managers with administrative duties associated with the project.

Duties & Responsibilities

  1. Keep and maintain a Things-To-Do-List with the Project Team for work that is outstanding and develop a time schedule and priority list for work to be accomplished.
  2. Maintain Document Control System (Prolog). Log in all inbound and outbound correspondence into system keeping accurate records of all communications with ISEC’s customers, vendors, and subcontractors.
  3. Provide and maintain meeting minutes for all Staff, project specific meetings.
  4. Assist Project Engineer in assembling installation narrative for ISEC’s Foreman and field personnel.
  5. Assist Project Engineer in preparing transmittals, submittals, and release checklists for releases to vendors for manufacturing.
  6. Copy and assemble sets of final installation drawings as required and transmit to the general contractor and to the field file for ISEC installation.
  7. Prepare operation and maintenance manuals, guarantees and submit in accordance with specification requirements on each project.
  8. Other reports and duties as assigned by Regional Manager/OMs
  9. Log in all new Prime Contracts into document control system (ProLog).
  10. Assist project teams in project set-up and filing, as required.

P.2 Position Description

  1. Assist PMs to submit monthly payment applications with project required paperwork. Keep accurate billing log and projections.
  2. Prepare and submit all close-out documentation in accordance with specifications requirements on each project.
  3. Help with submitting As-Built drawings.
  4. Issue Guarantees/Warranties to Contractor and receive them from our Subcontractors.
  5. Maintain Dead File Log, retrieve files for PMs when necessary, and clear out purge items semiannually
  6. Update document control by project using ProLog software
  7. Help code PM invoices
  8. Post/update contract documents (RFIs, ASIs, Cos, etc.)
  9. Prep Cost to Completes, including gathering and maintenance of field time cards
  10. Track truck deliveries for PMs.
  11. Packing slip verifications against shop drawings
  12. Track freight claims
  13. Update ISEC punchlist progress using Prolog Database
  14. Obtain samples for submittals.
  15. Follow up to obtain returned Blue Copies Signed POS/Audit Contract Files
  16. Obtain credit invoices from vendors
  17. Other duties and tasks as assigned

Preferred Qualifications

Education/Experience

  • College degree with coursework in some technical area.
  • 2yrs Construction Industry experience in an administrative role – i.e. Project Coordinator, Project Assistant or Contracts Administrator

Knowledge/Skills

  • Ability to read plans and specifications
  • Proficient in Microsoft Office
  • Self Starter
  • Ability to work with multiple teams and stay organized

Minimum Qualifications

  • Education/Experience
  • High School diploma or equivalent or at least 2 years in an administrative role in the construction industry.

Knowledge/Skills

  • Must have proficient knowledge of Microsoft office; specifically Excel, Word and PowerPoint

Company Profile:

Established in 1967, ISEC, Inc. is a leading national prime trades contractor for specialty building interiors and equipment. Our core values: commitment to customer, integrity, respect, safety, and teamwork are the cornerstone of our business. We provide innovative solutions to projects involving general trades, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment. This diverse capability allows us to participate in a variety of complex commercial trade packages.

A $300 million a year business, we are an employee-owned company. Headquartered in Greenwood Village, CO, we have regional offices near Seattle, Portland, Sacramento, San Francisco, Phoenix and DC; as well as in San Diego, LA, Houston, San Antonio and Tampa. With close to 1,200 construction professionals and craftsmen, we are a great place to grow your career.

ISEC is a tobacco/smoke/drug free company, an Equal Opportunity/Affirmative Action Employer and supports workplace diversity. Women, Minorities, Veterans, & Disabled candidates are encouraged to apply.

For more information on ISEC, or to review our FMLA notice, please visit our website: www.isecinc.com

 

 

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